REQUEST CERTIFIED COPIES

Please fill out the information below to complete your document request. Once your request has been submitted, we will follow up with you by email with any questions or with a link to make your payment.

Select Document Type (See definitions below)

Marriage License

Other Documents

Select Payment Method

Case or Marriage License Number (This is optional; not required)

Request Information

Please describe your document request. Please be sure to include all of the following:

  • For Case Documents: Must provide the Case Name and a description of the document(s) and number of of document(s) needed.
  • For Marriage License: List both parties names (maiden name if it applies) and the year of marriage (If year is not known, an approximate year will do). Please list the number of copies needed.
  • List additional information that may be helpful to assist in your request.
  • All items are mailed US Postal Service only. Mailing cost are calculated for first class postage.

Contact Information

Select Delivery Method

Mailing Address

Document Type Definitions

certified copy is a copy (often a photocopy) of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document. It does not certify that the primary document is genuine, only that it is a true copy of the primary document.

An exemplified copy is a copy of an official document, such as a court pleading or judgment, which is obtained from the Clerk of Court where the particular document was filed. The clerk will certify in writing, affixing a court seal, that the particular document was properly signed and entered. Exemplified copies are more than certified copies -- the clerk certifies that the copies are genuine and the Judge certifies that the clerk has the authority to say they are genuine.

Please check with the entity requesting the document to ensure which type of copy they require.

  • Order Records in person from the File Room, which is located on the 9th floor.
  • Order by fax (513) 946-3565. Click Here for the Certified Copies Request Form and list the name of the case, the case number, and the documents you are requesting. Simply fill out and print the form. Then, fax (or e-mail) the form to the Records Room of the Probate Court.

Currently, the Court does not accept personal checks. Cash or credit cards (Visa, MasterCard, American Express, and Discover only) are accepted. There is a nominal fee for copy requests of court documents:

Medium Cost
Photo Copies $0.10 per page
Microfiche Copies $0.10 per page
Certified Copies $1.10 per request
Exemplified / Authenticated Records $3.00 per request
Certified Marriage Records $2.00 per certification
Docket Sheet Print Out $1.00 per request

The Court does provide coin operated copy machines, allowing users the ability to make copies of documents for $0.10 per page.

A certified copy is a copy (often a photocopy) of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document. It does not certify that the primary document is genuine, only that it is a true copy of the primary document.

An exemplified copy is a copy of an official document, such as a court pleading or judgment, which is obtained from the Clerk of Court where the particular document was filed. The clerk will certify in writing, affixing a court seal, that the particular document was properly signed and entered. Exemplified copies are more than certified copies -- the clerk certifies that the copies are genuine and the Judge certifies that the clerk has the authority to say they are genuine.

Please check with the entity requesting the document to ensure which type of copy they require.

To receive a copy of this legal document, either apply in person at the Court, or fill out the PDF form below.  Mail the form along with a self-addressed, stamped envelope, to the address posted on the form.  The cost is $2.00 per copy.  Send Cashier's Check (please no personal checks or cash) made out to "Hamilton County Probate Court."  In order for us to issue a certified copy the license must have been purchased here in Hamilton County, Ohio and must have been completed.  Please refer to our online index to be sure.

Certified Abstract of Marriage

Exemplified/Authenticated Abstract of Marriage